Directory of Privacy Impact Assessments

The Government of Alberta is committed to conducting privacy impact reviews when developing new or enhanced systems and processes that involve the management of personal information. The review may take one of two forms, the first being a full Privacy Impact Assessment, or PIA. It is a due diligence exercise, in which we identify and address potential risks to individual privacy that may occur in the course of our operations. A PIA provides a consistent format and structured process:

• to identify privacy issues that could arise from the collection and handling of personal information;
• to determine how the project will affect the privacy of individuals who are the subject of the information; and,
• to consider measures required to mitigate or eliminate any such impacts.

A completed PIA documents assurance to the business area sponsor and senior management in the Government of Alberta, the Information and Privacy Commissioner, and to the public that privacy requirements have been identified and satisfied in a timely and cost efficient manner.

When a review of the project indicates it has limited scope, and there are no significant privacy impacts, there is a decreased need for a formal PIA. A Privacy Scan (PS) is a report of the review. For example, a PS could be used where a new process is created but the use of personal information is minimal.

For further information on privacy reviews, contact a Freedom of Information and Protection of Privacy (FOIP) Coordinator.

Document Title and Description	Date (dd/mm/yy)	Format
Privacy Impact Assessments (PIA)
Contract Management Administration System (CMAS) The upgrade of CMAS provided an opportunity to review the prior PIA and identify changes to be made based on the system functions and enhancements.	18/11/08
Cúram This report describes the CÚRAM product, identifies potential privacy implications that may result from usage practices, and defines activities that can be undertaken to mitigate potential privacy impacts.	18/06/09
Industry Training Tracking System (ITTS) This report describes the Industry Training Tracking System (ITTS) web-based system developed by Alberta Employment and Immigration in partnership with the Health and Safety Association Network (HSAN). This system registers all Health and Safety training endorsed by HSAN and with the consent of the student/worker, which allows access to their training records. Appendix 1: Memorandum of Agreement Appendix 2: Consent Form Appendix 3: Student Information Form (before ITTS goes live) Appendix 4: Declaration Statement (before ITTS goes live) Appendix 5: Student Information Form (Final) Appendix 6: Declaration Statement (Final) Appendix 7: Privacy Notice	11/01/10
Mobius This report describes the AWES project and the integrated system – MOBIUS, identifies potential privacy implications that may result from usage practices, and defines activities that can be undertaken to mitigate potential privacy impacts. Appendix 2: Request for Mobius ID – Internal Users Appendix 3: Request for Mobius ID – External Users	19/06/09
Remote Contact Centre Advisor Initiative This report provides an overview of the project which created a virtual work station that allows staff to deliver services from their home within Alberta.	30/09/08
Surveillance Camera Calgary North - One Executive Place This report describes the use of surveillance cameras in the Delivery Services office in the Canada Alberta Service Centre in Calgary.	11/03/08
Surveillance Cameras – Labour Market Information Centre This report describes the use of surveillance cameras in the Delivery Services office in the Labour Market Information Centre at the City Centre Area Office in Edmonton. Appendix 1 – Signage Appendix 2 – Policy and Procedures Appendix 3 – Business Case	07/04/10
Privacy Scans (PS)
Immigrate to Alberta Information Service This report reviewed the collection of personal information when calling the information service	10/04/08
Outbound Call Program This report describes the program that provides the Employment Standards Contact Centre the ability to be proactive in reducing the number of complaints registered with Employment Standards.	26/05/08